NGORONGORO DISTRICT UNIVERSITY STUDENTS ASSOCIATION[NDUSA]
PREAMBLE,NAMEOFASSOCIATION,VISION,MISSION,OBJECTIVES AND INTERPRETATION.
STRUCTURE /MANAGEMENT OF NDUSA.
ORGANS,MEMBERSHIP ,RIGHTS AND DUTIES.
MEETINGS AND QURUMS
GENERAL MEETING AND ORDINARY MEETINGS
FUND AND RESOURCES,AMENDMENTS,DISPUTES AND LIABILITIES.
NGORONGORO DISTRICT UNIVERSITY STUDENT ASSOCIATION (NDUSA)
WHERE AS , The constitution of United Republic of Tanzania guarantees the right to join or form any association for the purpose of forming common voice for furthering public interest or any other interest
CONSIDERING THAT, the district is lugging behind in terms of development despite the fact that we are rich in natural resources
NOW THEREFORE WE, Elites of Ngorongoro district have common goals to exercise our constitutional rights to transform the community by impacting the knowledge we have into real practice by creating a society that respect people’s rights and good governance.
IN FUTHERANCE OF THE ABOVÉ ,NDUSA seeks to have a united elites of Ngorongoro district,whose their togetherness shall be a tool for fast tracking development in Ngorongoro district by creating a self reliant , a free society whose people can control their economy by being involved into public expenditure and exercise sovereignty over their natural resources.
NDUSA Means Ngorongoro District University Students Association including undergraduates and alumnae.
AGM means annual general meeting .
NGO’S means Non governmental organization
NPC means Ngorongoro pastoralist council .
2.NAME OF THE ASSOCIATION
The name of the association shall be called Ngorongoro District University Students Association (NDUSA).
The registered office of NDUSA shall be located at Loliondo.
NDUSA seeks to have a united elites of Ngorongoro district,whose their togetherness shall be a tool for fast tracking development in Ngorongoro district.
NDUSA shall create a united forum of elites in Ngorongoro out of which through advocacy, laws and policy analysis/lobbying and community participation in all matters affecting their livelihood a free, self reliant and prosperous district whose people control their economy,respect and promote principles of human rights and ensuring that Tanzanians exercise permanent sovereignty over their natural resources will be born.
6.AIMS AND OBJECTIVES OF NDUSA
In furtherance of the above Vision and Mission, NDUSA shall endeavour to achieve the following aims and objectives:
6.I) NDUSA to a large extent seek to unite all university alumni and undergraduates to form a single and vibrant district forum for district development and integrity.
(6.2) To see a large number of indigenous communities in Ngorongoro understands and attain the knowledge of their socio-economic rights and civic rights as provided by constitutions and related international instruments.
(6.3) To create a spiral network between elites in Ngorongoro, NGO’S and Government that aims to provide transparency and efficiency in all development programs within the district purposes.
(6.4) To open up floor for discussion between elites and community in general.
(6.5) NDUSA in collaboration with NGO’S, District council and community shall conduct public expenditure tracking survey/system(PETS) to ensure good governance and proper collection,allocation and proper use of resources within the district.
(6.6) NDUSA as group of elites shall as well advocate and lobbying for good laws and national policies that favour the nature of people living in Ngorongoro.
7.1.To provide a forum for discussions, debates and reflections on policy and development issues to members, academics, public officials and members of the business community, as well as members of civil societies such as CBO’s and NGO’s and the public in general;
7.2. Regarding that most of indigenous societies are living in or around areas rich of natural resources like national parks and mining centres, we shall use our best endeavour to educate them to benefit from tourism and natural resources around them.
7.3. We shall conduct various researches on indigenous life styles and their economics to reveal the main obstacles to sustainable development and entrepreneurship skills among indigenous.
STRUCTURE AND MANAGEMENT OF NDUSA
1. Annual General Meeting (AGM)
2. Boards of directors
3. The Management
8.1 FUNCTIONS OF EACH ORGAN.
1. Annual General Meeting (AGM)
(a) The Annual General Meeting (AGM) shall be the supreme organ of NDUSA consisting of all registered and paying members;
(b) The AGM shall meet at least once a year in ordinary sessions;
(c) An Extraordinary Session of the AGM may be held at the request of one tenth of members or may be called at the initiative of the Management 3 months after AGM ;
(d) The functions of the AGM shall include:
· Election of Members of the Board of directors;
· Amendment of the Constitution;
· Dissolution of NDUSA;
· Adoption of internal Rules and Regulations of NDUSA made by the Management ;
· Receiving from the Management and discussing the Annual Audited Financial Report;
· Submitting to the Board of Directors the budget of NDUSA for the forthcoming financial year;
Acting as the final authority on all issues pertaining to the Constitution, the Rules and Regulations and their implementation.
2.Board of Directors
Ø To undertake oversight role over Management, control and direct its performance of the organization’ s mission
Ø To attend board and annual general meeting
Ø To fundraise for organizations and approve the annual budget
Ø To link the organization with various donors, partners from Tanzania and outside the Tanzania
Ø To offer advisory duty to NDUSA
The Management shall be responsible for the day to day management of NDUSA. It shall consist of the following officers:
Ø The president
Ø Vice president
Ø General secretary
Ø Assistant secretary
Ø Finance Manager
Ø Projects Manager
Ø Transport and publicity officer
Ø Chief advisers
There shall be a president of NDUSA whose main duty will the be the senior leader of NDUSA in supervising and ensuring the peaceful existence of NDUSA.
The president call
(A) General Secretary
Ø To supervise day to day activities of the organization
Ø To call any ordinary annual meeting of members
Ø To be the signatory of accounts of NDUSA
(B) Finance Manager.
The Finance manager shall have the following duties
· Oversee the financial management of NDUSA
· Fundraise and execute the NDUSA sustainability
· Oversee keeping of all financial records of NDUSA;
· Oversee compilation of annual financial reports;
· Oversee all the banking of NDUSA funds.
Supervise all projects of the organization.
To prepare business plans of all the projects to be carried by NDUSA but subject for approval by the Board of Directors.
( D)TRANSPORT AND PUBLICITY OFFICER
Ø To coordinate information system of NDUSA
Ø To publish books, journals, periodicals, monographs, newsletters, review papers and working papers so as to disseminate findings to the larger district, national and international community; and
Ø To establish a data bank that will be accessible to national and international researchers on policy and development issues.
Ø To prepare the budget for transport.
Ø To supervise` transport system.
A. CATEGORY OF MEMBERS
(i) Any person who has attained the age of twenty one (21) years who subscribes to the objectives and purposes of NDUSA and he/she is an elites living in Ngorongoro may be eligible for membership of NDUSA;
(ii) There shall be four categories of members, namely Founder Members, Ordinary Members, Honorary Members and Associate Members;
(iii) The Founder Members shall be life members;
(iv) Ordinary Members shall be included at the expansion of the organization.
(v) Honorary Membership may be extended to any Tanzanian citizen or anybody from outside Tanzania who has made notable contribution towards the promotion of the objectives of NDUSA;
(vi) Associate Members may be individuals or institutions such as NGO’s, district council ,NPC etc.
B. RIGHTS OF MEMBERS
NDUSA Members with exception associate members shall have the following rights:
(i) Save for a institutional member, to elect and or be elected as NDUSA leader;
(ii) To attend and participate in the deliberations of Annual General Meetings and other meetings of other organs of NDUSA to which he/she is a member;
(iii) To raise any pertinent issue connected with the business or affairs of NDUSA for discussion or consideration by a relevant organ of NDUSA;
(iv) Subject to the prescribed procedure, to have access to the books, copies or extracts from the accounts of the organisation for inspection or self-information;
(v) To receive any pro bono publications, posters and artefacts of NDUSA; and
(vi) To be heard by an impartial body when charged of any allegation of contravention of NDUSA Constitution or rules.
C. OBLIGATIONS OF MEMBERS
All members, irrespective of the category of membership, have the obligation to discharge their individual and collective responsibilities as prescribed in the Constitution and Rules of NDUSA.
D. TERMINATION of Membership
A member shall cease to be a member of NDUSA upon occurrence of any of the following:
1O.0 MEETINGS AND QUORUM FOR MEETINGS
(i) All NDUSA general meetings shall be presided over by the President of NDUSA .
(ii) The quorum of any general meeting shall, with the exception of meetings held for the purpose of changing the Constitution, be one half of members who gave notice of attendance of the general meeting.
(iii) The quorum of a general meeting deliberating upon and changing the Constitution of NDUSA shall be two thirds of NDUSA fee paying members ;
(iv) The quorum for the meetings of all organs of the organisation shall be one third of its members
(v) Decisions of the organs of TAMOSEREKI shall be by half of those present and voting. For the purpose of any decision, every member shall have one vote, but in case of a tie, the chairperson shall have a casting vote.
A. Annual general meeting (AGM).
The annual general meeting of NDUSA shall be held on a date decided by the last annual general meeting JULY each year provided that there shall be held a mandatory general meeting in every calendar year;
The annual general meetings shall deliberate, inter alia, on the following agenda:
· The accounts of NDUSA, financial reports and any other matter, which shall be duly submitted to the meeting;
· Election of Board Members of NDUSA from among the members in the event of a position(s) falling vacant;
· Amendment of the Constitution and rules of NDUSA ;
· Approval and taking cognizance of appointments and disciplinary measures taken by the Management upon senior officers and staff of NDUSA.
B. ORDINARY MEETINGS
NDUSA may hold an extraordinary or a special meeting to deliberate on a specific matter whose importance and urgency cannot wait or be scheduled for the annual general meeting provided that; If the meeting is called at the instance of the PRESIDENT or the Board of directors, it shall be called by way of a seven days notice given in writing or published through the media specifying the place, day, time and the agenda of the meeting.
11.00 FUND AND RESOURCES
· NDUSA shall mainly depend on contributions paid by its members as the entrance fees and subscription fees as its source of fund
· NDUSA shall depend on contribution, from various donors, private institutions, government and international institutions as it’s source of funds.
1I.01 AMENDMENTS OF COSTITUTION OF NDUSA
Ø NDUSA constitution can be amended only if the quorum of the meeting reaches ¾ of fee paying members of organisation
In all cases, notice for any proposed amendment shall be communicated to each member at least twenty one (21) days prior to the date of the meeting; The Management shall have the power to make and amend the by-laws.
Ø All disputes arising from and among members of NDUSA in respect of any matter relating and relevant to the work and objectives of NDUSA shall be referred to Board of directors.